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Front Desk Administrator


Tasks Responsibilities

  • Answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel or department.

  • Takes and delivers messages or transfers calls to appropriate personnel.

  • Answers questions about organization and provides callers with address, directions, .etc.

  • Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel.

  • Review office daily cleaning process and ensure everything is in order

  • Follow up on the canteen supplies

  • Monitors visitor access and issues passes as required.

  • Receives, sorts, and distribute mails

  • Order and record local and international courier as required

  • Receive and review admin invoices from representatives and take the necessary actions

  • Getting initial quotations from supplies via phone calls

  • Performs other clerical duties as needed.



  • Bachelor's degree or equivalent,

  • 1-5 years of total relevant experience

  • Knowledge of ERP Systems is a plus

  • Job-Specific Skills:

    • Ability to set up and organize database and Spreadsheets

    • Ability to efficiently use MS Office (Word/ Excel/ PowerPoint)

Good knowledge of dealing with Local and international vendors.

Vessel Operations Executive

Tasks and responsibilities

  • Creates vessel stowage plan for terminal use

  • Analyzes stowage specifications and vessel capacity data and performs required calculations/ stowage configuration to determine appropriate container loading and placement to maximize container capacity

  • Secures a good crane split per service/port/vessel as agreed

  • Confers with Equipment team to coordinate movement of empty containers here it is strategically needed

  • Maintains or reduce costs (stand-by, restows and bunker) to minimum through an optimal stowage plan

  • Ensures instant, constant and constructive communication with Vessel Command, Terminal, and other stakeholders on relevant operations and stowage matters

  • Abides by all international laws and maritime regulations, internal guidelines and safety of vessel, crews and cargo on board

  • Responsible for Sales Force Data Entry & Updating it on a regular basis
  • Updates and reports vessel and voyage statistics and share daily on SharePoint

  • Follows up and record the actual speed, consumption of each voyage, and report any variances

  • Extracts manifest data per voyage showing detailed items as per preset template and make sure all figures are accurate

  • Analyses the operations processes and coordinates with sales and customer service departments to maximize loading of each voyager


  • Years of experience: 0-2 years, in Transport/Logistics Management

  • Computer skills: MS Office

  • Language skills: Excellent command of English