Tasks Responsibilities

• Answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel or department.

• Takes and delivers messages or transfers calls to appropriate personnel.

• Answers questions about organization and provides callers with address, directions, .etc.

• Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel.

• Review office daily cleaning process and ensure everything is in order

• Follow up on the canteen supplies

• Monitors visitor access and issues passes as required.

• Receives, sorts, and distribute mails

• Order and record local and international courier as required

• Receive and review admin invoices from representatives and take the necessary actions

• Getting initial quotations from supplies via phone calls

• Performs other clerical duties as needed.

Qualifications:

• Bachelor's degree or equivalent,

• 1-5 years of total relevant experience

• Knowledge of ERP Systems is a plus

• Job-Specific Skills:

  • Ability to set up and organize database and Spreadsheets

  • Ability to efficiently use MS Office (Word/ Excel/ PowerPoint)

Good knowledge of dealing with Local and international vendors.

Tasks and responsibilities

• Creates vessel stowage plan for terminal use

• Analyzes stowage specifications and vessel capacity data and performs required calculations/ stowage configuration to determine appropriate container loading and placement to maximize container capacity

• Secures a good crane split per service/port/vessel as agreed

• Confers with Equipment team to coordinate movement of empty containers here it is strategically needed

• Maintains or reduce costs (stand-by, restows and bunker) to minimum through an optimal stowage plan

• Ensures instant, constant and constructive communication with Vessel Command, Terminal, and other stakeholders on relevant operations and stowage matters

• Abides by all international laws and maritime regulations, internal guidelines and safety of vessel, crews and cargo on board

• Responsible for Sales Force Data Entry & Updating it on a regular basis

• Updates and reports vessel and voyage statistics and share daily on SharePoint

• Follows up and record the actual speed, consumption of each voyage, and report any variances

• Extracts manifest data per voyage showing detailed items as per preset template and make sure all figures are accurate

• Analyses the operations processes and coordinates with sales and customer service departments to maximize loading of each voyager

Qualifications:

• Years of experience: 0-2 years, in Transport/Logistics Management

• Computer skills: MS Office

• Language skills: Excellent command of English